Last Updated: 26 September 2026

At The GemsVault (“GemsVault”, “we”, “us” or “our”), we are committed to providing customers with a transparent and professional purchasing experience when acquiring natural gemstones, fine diamonds, opals, gemstone pairs, cabochons and other collectible stones through our online store.

This Returns & Refund Policy explains your rights and the procedures for cancelling an order, returning products, requesting a refund, and making a claim concerning defective or non-conforming goods.

This policy is intended to apply to consumer purchases made through https://gemstonevault.shop and is designed to reflect applicable European Union consumer-protection requirements where those requirements apply to your purchase.

Nothing in this policy limits or excludes any mandatory consumer rights that cannot legally be excluded or restricted.

1. Your Statutory Consumer Rights

If you are a consumer purchasing goods online from a trader, you may have statutory rights under applicable consumer-protection legislation.

For customers to whom EU consumer law applies, these rights may include:

• A 14-day right of withdrawal for eligible distance purchases;
• A minimum two-year legal guarantee of conformity for goods covered by EU consumer law;
• The right to a repair or replacement where goods are defective or do not conform to the contract, subject to applicable legal conditions;
• Where repair or replacement is not possible or cannot be provided within the applicable legal requirements, the right to an appropriate price reduction or refund where provided by law.

These statutory rights apply independently of any voluntary return or refund policy offered by GemsVault.

Where the mandatory law of your country provides greater consumer protection, those mandatory rights remain unaffected.

2. 14-Day Right of Withdrawal

If you are a consumer in the European Union and your purchase is subject to the EU right of withdrawal, you generally have the right to cancel your purchase within 14 days without giving a reason.

For goods, the withdrawal period normally begins on the day you, or a person designated by you other than the carrier, physically receives the goods.

Where an order contains several goods delivered separately, the applicable withdrawal period may begin when the last item is received, in accordance with applicable law.

How to exercise your right

To exercise your right of withdrawal, contact us with a clear statement that you wish to cancel your purchase.

Please provide:

• Your full name;
• Order number;
• Date of purchase;
• Product(s) being returned;
• Delivery date;
• Your preferred contact information.

You may contact us using:

Email: info@gemstonevault.shop

You do not have to use a specific form to exercise your statutory withdrawal right, provided your communication clearly communicates your decision to withdraw from the contract.

3. Returning an Item After Withdrawal

After notifying us that you are exercising your right of withdrawal, you should return the relevant goods without undue delay and, where applicable, within the statutory return period.

The product should be securely packaged so that it is adequately protected during transportation.

Where legally applicable, you are responsible for the direct cost of returning goods under the 14-day withdrawal right unless:

1. GemsVault has agreed to bear those costs; or
2. applicable law requires GemsVault to bear them, including where required return-cost information was not properly provided before purchase.

We strongly recommend using a tracked and insured delivery service for valuable gemstones and keeping your proof of shipment.

Do not send valuable gemstones by ordinary untracked mail unless we have specifically instructed you to do so.

4. Condition of Returned Gemstones

When exercising a statutory right of withdrawal, you should handle and inspect the gemstone only to the extent necessary to establish its nature, characteristics and functioning, in the same manner that you would reasonably be permitted to do in a physical shop.

You may be responsible for any diminished value resulting from handling beyond what is reasonably necessary to establish the nature, characteristics and functioning of the product, to the extent permitted by applicable law.

For gemstone returns, please ensure that:

• The gemstone is securely packaged;
• Any supplied certificate or documentation is included where applicable;
• The product is not deliberately damaged or altered;
• Any original packaging supplied with the item is returned where reasonably possible;
• Any identifying labels, security seals or documentation are preserved where applicable.

5. Refunds Following Withdrawal

Where you validly exercise your statutory right of withdrawal, GemsVault will refund the payments received from you for the cancelled goods in accordance with applicable law.

Where required by applicable law, the refund will include the standard delivery charge paid for the original shipment. If you selected a more expensive delivery option than the least expensive standard delivery method offered by us, the additional cost may not be refundable where permitted by law.

Refunds will normally be made using the same payment method used for the original transaction, unless another method has been expressly agreed with you and does not cause you any additional cost.

We may withhold reimbursement until:

• We have received the returned goods; or
• You provide evidence that the goods have been sent back,

whichever occurs first, where such withholding is permitted by applicable law.

6. Defective, Damaged or Non-Conforming Gemstones

If a gemstone or other product you receive is defective, damaged, materially different from its contractual description, or otherwise fails to conform to the contract, please contact us as soon as reasonably possible.

This does not replace or reduce any statutory legal guarantee available to you.

Where EU consumer law applies, consumers generally have a minimum two-year legal guarantee of conformity for goods.

Depending on the circumstances and applicable law, a consumer may be entitled to:

1. Repair;
2. Replacement;
3. An appropriate price reduction; or
4. Termination of the contract and a refund.

The appropriate remedy depends on the nature of the non-conformity and the applicable legal requirements.

Where a product is confirmed to be defective or non-conforming and the law requires us to bear the relevant return or remedy costs, we will do so.

7. Gemstone-Specific Considerations

Gemstones are natural materials and may have individual characteristics that distinguish one stone from another.

Before purchasing, customers should carefully review the individual product listing, including available information concerning:

• Carat weight;
• Dimensions;
• Cut and shape;
• Colour;
• Clarity;
• Treatment;
• Origin, where stated;
• Certification or laboratory documentation, where provided;
• Photographs and other product information.

Our website explains that gemstone status, treatment information and certification can vary from product to product. Customers should therefore review the specific listing before placing an order.

Natural variation that is accurately disclosed in the product description does not, by itself, constitute a defect or non-conformity.

However, nothing in this section removes or limits any statutory consumer rights concerning goods that do not conform to the contract.

8. Personalised or Made-to-Order Products

Where a product has been specifically personalised or made according to your individual specifications, the statutory right of withdrawal may not apply where an applicable legal exception covers such goods.

This may include goods that are:

• Clearly personalised;
• Made to your specifications; or
• Produced specifically for you in circumstances covered by an applicable statutory exception.

We will inform you where a particular product is subject to such an exception before or during the purchase process where required.

This exclusion does not affect statutory remedies available where a personalised or made-to-order product is defective or otherwise fails to conform to the contract.

9. Items That Are Damaged After Delivery

GemsVault is not responsible for damage caused after delivery by improper handling, accidental damage, unauthorised alteration, modification, resizing, recutting, setting, mounting or other customer intervention, except where applicable law provides otherwise.

Examples may include:

• Recutting or polishing the gemstone after delivery;
• Mounting the gemstone into jewellery;
• Attempting to repair or alter the gemstone;
• Damage caused through inappropriate cleaning;
• Accidental breakage or physical damage occurring after delivery.

This does not affect your statutory rights where the underlying problem existed at the time of delivery.

10. Lost or Damaged Returns

Customers returning products should use an appropriate tracked and insured delivery method, particularly for high-value gemstones.

Where you are responsible for the return shipment under the applicable return procedure, GemsVault cannot be responsible for loss or damage occurring during a return shipment that you independently arrange, except where applicable law provides otherwise.

If a return is required because the product is defective or does not conform to the contract and applicable law makes GemsVault responsible for the return, we will provide appropriate instructions.

11. Refund Processing

Once an eligible return has been received and processed, we will arrange the applicable refund in accordance with this policy and applicable law.

The time required for the funds to appear in your account may also depend on:

• Your payment provider;
• Your bank or card issuer;
• The original payment method;
• International payment processing;
• Currency conversion.

A refund may therefore take additional processing time after it has been authorised by GemsVault.

12. International Orders, Customs and Import Charges

GemsVault may accept orders from customers outside the country from which the goods are dispatched.

Our website currently informs customers that local customs procedures, import duties or taxes may apply depending on the destination. Customers should check the applicable rules in their country before placing an international order.

Unless expressly stated otherwise at checkout or in the applicable sales terms, customers may be responsible for import duties, customs charges, brokerage fees and destination-country taxes that legally apply to an international shipment.

Such charges do not generally constitute a GemsVault refund where the customer simply changes their mind, unless applicable law provides otherwise.

This section does not affect statutory consumer rights that apply to the transaction.

13. Incorrect or Incomplete Delivery Information

Customers are responsible for providing accurate delivery information at checkout.

If an order cannot be delivered because the customer supplied an incorrect or incomplete address, the customer should contact GemsVault immediately.

Where additional shipping costs arise because of incorrect information supplied by the customer, responsibility for those costs will be determined in accordance with the applicable circumstances and law.

This provision does not affect any rights you may have where the failure to deliver is attributable to GemsVault or the carrier under applicable law.

14. Orders That Have Not Yet Been Dispatched

If you wish to cancel an order before it has been dispatched, contact us as soon as possible at:

info@gemstonevault.shop

We will make reasonable efforts to stop fulfilment where possible.

If the order has already entered the dispatch or fulfilment process, you may instead need to follow the applicable cancellation or return procedure described in this policy.

15. How to Request a Return or Refund

Please contact our customer service team before sending a return whenever possible.

Step 1 — Contact GemsVault

Email:

info@gemstonevault.shop

Please include:

• Order number;
• Full name;
• Product name;
• Reason for contacting us, if applicable;
• Photographs if the item arrived damaged or appears defective.

Step 2 — Receive Return Instructions

Where a return is required, we will provide the appropriate return instructions and any information necessary to process your request.

Step 3 — Securely Package the Product

Use appropriate protective packaging, particularly for valuable gemstones.

Step 4 — Send the Return

Use a trackable service and retain your shipping receipt.

Step 5 — Inspection and Resolution

Once the return is received, we will review the item and process the applicable remedy or refund in accordance with this policy and applicable law.

16. Proof of Purchase

To help us locate your transaction, we may request reasonable proof of purchase, such as:

• Order confirmation;
• Invoice;
• Receipt;
• Order number;
• Payment confirmation.

This administrative requirement does not remove any statutory consumer rights.

17. No Waiver of Statutory Rights

Nothing contained in this Returns & Refund Policy is intended to exclude, restrict or replace any consumer right that cannot legally be excluded or restricted.

If a provision of this policy conflicts with a mandatory provision of applicable consumer law, the mandatory legal provision will prevail.

For EU consumers, mandatory rights relating to withdrawal, conformity and legal guarantees remain applicable where the relevant legal conditions are satisfied.

18. Complaints and Customer Assistance

If you believe that a product is defective, damaged, incorrectly described or otherwise does not comply with your order, please contact us first so that we can investigate the matter and seek an appropriate resolution.

Customer Service

The GemsVault

Email: info@gemstonevault.shop

Telephone: +1 (587) 315-9014

Our website currently identifies GemsVault as serving customers interested in natural gemstones, diamonds, opals, gemstone pairs and collector pieces, and provides the above contact email and telephone number.

19. EU Online Dispute Resolution

Where applicable, consumers may also have access to dispute-resolution mechanisms under the law of their country of residence.

Consumers should consult the relevant consumer-protection authority or recognised alternative dispute-resolution body in their country for current information about available procedures.

20. Changes to This Policy

GemsVault may update this Returns & Refund Policy from time to time to reflect changes to:

• Applicable legislation;
• Consumer-protection requirements;
• Our products or services;
• Our return procedures;
• Payment and fulfilment arrangements.

The latest version will be published on this page with the applicable “Last Updated” date.

Quick Summary

Contact

The GemsVault

Email: info@gemstonevault.shop
Telephone: +1 (587) 315-9014

Website: https://gemstonevault.shop

© The GemsVault. All Rights Reserved.